The College Platform
That Actually Helps
Built Around Personal AI Help
18+ integrated modules and an AI assistant that doesn't just answer questions — it knows each user's role, the responsibilities attached to it, and the live state of the college, and uses all of that to recommend what they should be doing today.
Personal AI Recommendations
Every staff user gets a "For you" card on their dashboard, refreshed twice daily. The AI reads their role, responsibilities, attendance, inbox, audit log + cohort activity — then surfaces 3-4 actionable nudges anchored to real numbers (not generic advice).
★ Signature AI FeatureResponsibilities Engine
Define recurring work units once (cadence: daily / weekly / monthly / quarterly / yearly), attach to roles, and the College Assistant emits a fresh task in each user's chat at the start of every period. No spreadsheets, no missed handoffs.
★ Signature AI FeatureMulti-Provider AI Assistant
Plug into Google Gemini, OpenAI, Anthropic, GitHub Copilot, or OpenRouter (400+ models). The gateway auto-fails over so a 429 from one provider degrades silently. Natural-language queries, report generation, multilingual.
Recommendations & News
A second AI card pulls live Pakistan / Punjab education news (board exam dates, holiday announcements, policy changes) via SearXNG-backed web search and grounds it in your live academic catalog — programs, boards, certificate authorities.
College Assistant Chat
A protected chat thread per user with the AI bot — recurring tasks land here, get marked done with one tap, and survive any "Clear all chats" sweep. Old-period tasks auto-archive on the 1st of each month.
Role-Based Access Control
50+ granular permissions across navigation, data access, actions, and field visibility. Director, Admin, Co-Admin, Accountant, Teacher, Student roles + custom roles. Permissions also gate which AI tools the assistant can call for that user.
Complete Data Management
Manage students, staff, programs, classes, admissions, exam registrations, boards, associate colleges, and pre-registrations with full CRUD, bulk operations, and soft-delete/archive.
Real-time Dashboards
Role-based dashboards with Schooling and Finance views. Profit/Loss tracking, attendance summaries, exam statistics, and clickable stat cards with date range filters.
Direct Messaging
Built-in real-time messaging between users. Create conversations, send messages, and stay connected within your institution — no external tools needed.
Leave & Vacation Management
Multi-tier leave approval system for staff and students. Track sick, casual, annual, and other leave types with calendar view and balance tracking.
Attendance Tracking
One-click attendance for students, staff, and class records. Three-state toggles, program filtering, date range analysis, and dashboard integration for absences.
Finance Management
Fee payments with comments and threads, salary disbursements, expense approval workflows with attachments. Multiple payment modes, receipt tracking, and profit analytics.
Exam & Board Management
Board exam registrations with fee tracking, per-subject results, Part 1/Part 2 support, approval workflows, and profit/loss calculations per registration.
Timeline & Recognition
Telescope module for user timelines, badges, and professional experience tracking. Send recognition badges to colleagues and build comprehensive user profiles.
Notifications System
Real-time notifications for expenses, leave requests, fee reminders, and attendance alerts. Configurable preferences per user with read/unread tracking.
Document & File Management
Upload documents, receipts, and certificates with configurable requirements per entity. AWS S3/Cloudflare R2 storage with preview, download, and access control.
Mobile Responsive
Fully responsive design for desktops, tablets, and mobile phones. Collapsible sidebar, touch-friendly interface, and optimized performance with React Query caching.
Cloud or Self-Hosted
Deploy on your own servers or let us host it. Docker-ready with one-command deployment. PostgreSQL backend with full control over your data.
Organization Hierarchy
Visual organizational chart with manager-subordinate relationships. Staff hierarchy management, direct reports tracking, and team structure visualization.
Security & Audit
CNIC masking, soft-delete/archive, comprehensive audit logs, secure password hashing, session management, and field-level permission controls.
Complete Modular System
18 integrated modules covering every aspect of college administration. Each module works seamlessly with others for a unified experience.
Dashboard
Role-based overview with Schooling and Finance views
- Director, Teacher & Student dashboards
- Profit/Loss and Total Profit cards
- Pending fees, salaries & absences
- Today's attendance & class records
- +4 more features
AI Assistant
Multi-provider AI chat with 4 providers and 400+ models
- Google Gemini, ChatGPT, Claude & OpenRouter
- Natural language in English, Urdu, or any language
- Generate reports & search across all data
- Download responses as PDF
- +4 more features
Students
Complete student lifecycle management
- Add/Edit/Archive/Bulk delete students
- CNIC-based identification
- Program & class assignment
- Fee status tracking (active, not paying, pending exam)
- +4 more features
Staff
Employee, teacher & hierarchy management
- Teacher & admin profiles with roles
- Salary & speciality configuration
- Manager/subordinate hierarchy
- Direct reports tracking
- +4 more features
Classes
Class scheduling and section management
- Create class sections with teachers
- Weekly schedule configuration
- Calendar view of schedules
- Class records (held/skipped with reasons)
- +4 more features
Attendance
Student, staff & class attendance tracking
- Student & staff attendance marking
- Three-state toggles (Present/Absent/Leave)
- Class records with student count
- Date range & status filters
- +4 more features
Admissions & Exams
Board exam registration and result management
- Certificate authorities & exam boards
- Associate college management
- Exam registrations with approval workflow
- Part 1/Part 2 & repeat tracking
- +4 more features
Fee Payments
Student fee collection with comments & analytics
- Multiple fee types (admission, enrollment, exam, monthly)
- Payment modes (Cash, Check, Online, etc.)
- Threaded comments with replies
- Receipt number & status tracking
- +4 more features
Salaries & Expenses
Staff salaries and institutional expense management
- Salary payment tracking with receipts
- Staff "My Salary" self-service view
- Expense approval workflow (request → review)
- Expense comments & file attachments
- +4 more features
Messaging
Direct messaging between users
- Create direct chats with any user
- Real-time message updates
- Read/Unread status tracking
- Chat participant management
- +4 more features
Leave Management
Multi-tier leave approval with calendar view
- Staff & student leave applications
- Leave types: sick, casual, annual, maternity, unpaid
- Two-tier approval (Admin → Director)
- Calendar view with color coding
- +4 more features
Telescope
Timeline, badges & professional experience
- User event timeline tracking
- Badge creation & recognition system
- Send badges to colleagues
- Professional experience records
- +4 more features
Organization
Visual organizational hierarchy chart
- Manager-subordinate relationships
- Visual organization chart
- Staff hierarchy management
- Direct reports visualization
- +4 more features
Notifications
Real-time alerts and user preferences
- Expense, leave & fee notifications
- Attendance alert notifications
- Configurable per-user preferences
- Read/Unread tracking
- +4 more features
Files & Documents
Cloud storage with entity attachments
- AWS S3 / Cloudflare R2 storage
- Entity attachments (expenses, students, etc.)
- Configurable document requirements
- Image, PDF & file support
- +4 more features
Settings
Users, roles, permissions & system config
- User management with staff/student linking
- Role creation & configuration
- Permission categories (nav, data, actions, fields)
- AI provider & model configuration
- +4 more features
Feedback
Bug reports and feature request management
- Bug & feature request submission
- Priority & status tracking
- Director review & management
- Filter by type, status & priority
- +4 more features
Help & Support
Built-in documentation and guides
- Role-aware help content
- Student lifecycle guide
- System usage documentation
- Glossary of terms
- +4 more features
AI-Powered Chat Assistant
Not a thin wrapper around a chat API. A 3-stage gateway pipeline — intent classifier → planner → synthesizer — with 270+ tools the AI can call against your live college data, audit-logged on every action.
Picks the relevant tool domain in ~1.5s — saves token cost on every later stage.
Selects 1-4 tools to call (out of 270+) and stitches their results.
Streams a markdown answer grounded in real numbers. PDF-export ready.
College Assistant
Choose your preferred AI provider
Show me students with pending fees in LHV program
Here are 5 students with pending fees in LHV program:
|------|---------|-------|
| Sarah Khan | Rs 5,000 | Nov |
| Ahmed Ali | Rs 5,000 | Nov |
| ... |
Total pending: Rs 25,000
What is our profit/loss this month?
This month's financial summary:
Income: Rs 450,000 | Expenses: Rs 280,000
Net Profit: Rs 170,000
Try asking:
What the AI Can Do
4 AI Providers
Google Gemini, OpenAI ChatGPT, Anthropic Claude, and OpenRouter with 400+ models. Choose per user or switch on the fly.
Smart Search
Find students, staff, or records using natural language. "Show students in LHV program with pending fees"
Report Generation
Generate attendance reports, fee summaries, exam statistics on-demand. Export any response as a formatted PDF.
Quick Actions
Perform actions through chat. Directors can add records, update status, and manage data conversationally.
PDF Export
Download any chat response as a professionally formatted PDF document with tables, images, and markdown rendering.
Permission Aware
AI respects user roles and permissions. Teachers see their classes, students see their data. Intent routing reduces token usage.
Multilingual
Ask questions in English, Urdu, Roman Urdu, or any language. The AI understands and responds in your preferred language.
Smart Intent Routing
Automatically routes queries to reduce token usage. Maintains chat history, suggestions, and per-user provider preferences.
Three Ways To Run It
Pick the speed-to-launch you want. LIP Cloud is one click. Managed Cloud is custom-region. Self-hosted is full control.
LIP Cloud
Pakistan-optimized · One click
Live in 5 minutes on Xoredge's LIP platform — AI gateway, recommendations cron, College Assistant, observability stack all wired up out of the box.
- One-click deploy on Xoredge LIP cloud
- AI Gateway pre-wired (Gemini, GPT, Claude, Copilot, OpenRouter)
- College Assistant + recommendations cron pre-configured
- Automatic SSL via Traefik + Let's Encrypt
- Daily backups + 99.9% uptime SLA
- Pakistan-optimized: PKT-aware crons, Urdu/English UI
- Per-app metrics (Grafana + Loki + Prometheus included)
- Rolling updates pushed monthly with zero downtime
Managed Cloud
AWS / GCP / Azure
Pick your cloud region. We provision, configure, and manage. Your domain, our ops team.
- Hosted on AWS / GCP / Azure region of your choice
- Bring-your-own-domain with SSL
- Managed PostgreSQL + S3-compatible storage
- Daily backups + restore-on-demand
- 24/7 monitoring + on-call support
- AI provider keys managed for you (or BYOK)
- 99.9% uptime guarantee
- Scales horizontally as your roster grows
Self Hosted
Your infra · Your data
Docker-ready, source included. Run on a single VM or behind your own k8s cluster. Air-gapped deployment supported.
- Full control over your data — never leaves your network
- Deploy on your own servers / private cloud
- Docker-ready, one-command installation
- PostgreSQL backend, no proprietary lock-in
- Plug your own AI gateway or use ours offline
- Customize source — license includes code
- No recurring hosting fees
- Air-gapped deployment supported
Self-Hosting Requirements
Server
2GB RAM minimum, 4GB recommended
Database
PostgreSQL 13+
Runtime
Node.js 18+ or Docker
AI Features
Internet + API key (Gemini, OpenAI, Claude, or OpenRouter)
Simple, Transparent Pricing
One-time license fee with optional managed hosting. No hidden charges. Pay for what you need.
Starter
For small colleges getting started
- Up to 500 students
- Up to 50 staff
- All 18 core modules
- AI assistant (1 provider)
- Email support
- 3 admin users
- Standard deployment
- Leave management
- Basic notifications
Professional
For growing institutions
- Up to 2,000 students
- Unlimited staff
- All modules included
- All 4 AI providers (400+ models)
- Priority support
- 10 admin users
- Cloud or self-hosted
- Custom branding
- Direct messaging
- Full leave & approval workflows
- Telescope & badges
- Training session
Enterprise
For large institutions & chains
- Unlimited students
- Unlimited staff
- All features + custom modules
- Dedicated AI instance
- 24/7 phone support
- Unlimited admin users
- Multi-campus support
- API access
- Custom integrations
- On-site training
- SLA guarantee
- Dedicated account manager
All plans include: Documentation, Setup assistance, 30-day money-back guarantee
* Hosting fees apply for cloud deployment. Self-hosted options available.
Ready to Get Started?
Try the live demo instantly, request a personalized walkthrough, or get a custom quote.
Try Live Demo NowNo signup required — explore the full system with sample data at demo.college.xoredge.com
Frequently Asked Questions
Everything you need to know about Xoredge College Admin
Xoredge College Admin is a comprehensive college management platform with 18 integrated modules for managing students, staff, attendance, finance, exams, leave, messaging, and more. It features a multi-provider AI assistant that lets you query and manage your college data using natural language.
Still have questions?
Contact our team →